Business Process Modeling Organizational Structure

Question: Discuss about theBusiness Process Modeling for Organizational Structure. Answer: 1. The most common organizational structure is the functional type of organizational structure. In the case of small companies their objective is to group their employees in accordance with the departments as their business increases. Grouping the workers based on their functional areas makes a broader sense for the organization as well. Organizations that follow the functional type of organizational structure generally divides their departments based on their functionality, such as accounts, marketing and advertisement, accounting, business development and engineering (Scholz-Reiter and Stickel 2012). The main advantage of the functional type of organizational structure is that when the workforce is grouped on the basis of skills and knowledge it enables a higher efficiency among the workers. The disadvantage of this structure is that, it may enable higher efficiency among the departments but often loses the sight of the entire organization. 2. A functional information system is defined as the system that can be used to gather detailed information about a particular activity or an activity conducted by a group. At the same time a functional information system also summarizes all the available information in this regard in order to help the management in controlling such activities. There are a number of advantages associated with the use of functional information system. However, the most effective among them is it allows its user to access and understand the information and thereby helps them to take necessary actions as soon as possible (Weske 2012). On the other hand, the disadvantage of this system is if it does not function in a proper way, it may cease the operability of the organization. 3. The enterprise information system is any kind of information system that helps an enterprise to improve its business by the integration process. The enterprise information system can be tailored in accordance with the need of an organization to obtain support for the organization. The key difference between the functional information system and the enterprise information system is that enterprise information system operates on the basis of integrating the tools within the organization (Gruhn et al. 2015). The most impressive advantage of enterprise information system is that it provides efficiency and collaboration among the departments within an organization. 4. A functional based organization generally organizes the in accordance with the functional lines, for example along the sales and production. While on the other hand a process oriented organization focuses on the business process for example on the strategic planning of the organization. This is the key difference between the functional view and process view of organizations (Becker et al. 2015). The process view has become more important today because of the overriding pressure of global competition which is forcing the organizations to curtail costs and lead times along with eliminating process delays. 5. The employees in the accounts payable department verify a payment with the help of three way matching system. The three way match system is process of matching an invoice obtained from a creditor or a supplier with the information available with the purchase order of the company as well as the goods receipt of the customer. Therefore the three way match is used in the procurement process in order to ensure whether the transaction is complete and accurate (Scholtz, Calitz and Snyman 2013). In order to complete the system finally the other participants in the supply chain or procurement process in order to ensure the correctness and viability of the entire transaction. 6. Any manufacturing process undergoes a number of phases of production and at each of the phases, components are always required. Bill of Materials actually takes into account the details of the components required at the different levels of operation. In the case of a multi-level Bill of Material there is a child parent relationship that is maintained throughout the successive process. The routing model is defined as the process that takes into account all the tasks that are necessary for the process of manufacturing. It identifies the work centers which are related to these tasks. It also maintains a sequence of task linked operations that have to be carried out on the work centers (Riemer et al. 2014). 7. There are various problems which are associated with the paper based business process or manual business process. There is huge burden on employees for manual routing, that gives rise to the possibility of lost or miscalculated paper work. This paper work may also include a significantly high amount of exceptions and discrepancies. The process takes a lot of time. In order to deal with these issues most of the organizations are relying on automation of these processes. Shifting to these advanced processes will help the companies to deal with these existing issues (Nurcan and Schmidt 2015). 8. At the first sight make to order and make to stock processes may seem to be similar. However, there are major differences between these two. In the case of make to order, the production orders are linked with the sales order. While on the other hand, in the case of make to stock production, production planning gives rise to the orders (Heidari et al. 2013). If the organizations want to adopt the make to order production its ERP system must possess a well-established link between the production module and the order module this is a huge disadvantage. The advantage of make to stock production the forecast of sales can be easily transformed into planning of production. 9. Globalization has affected the organizations performance in several ways. The most three important factors that are associated with globalization affects the performance of the organization broadly. These factors are expanded markets, cheaper resources and the combination of these two. Due to globalization the market where the organization operates becomes larger, and then sometimes it becomes tough for the organization to operate in such a market. Due to the integration between various countries an organization may obtain cheaper resources from another country and thereby reduce the cost of production. The combination of these two will lead to the expansion of the organization (Scheuerlein et al. 2012). 10. It means that a product can be seen from a different view point by the customers. It may be the packaging of the product or the details and quality of the product. Therefore it is necessary for the seller to present the product in such a way in front of the customers so that whatever be their view they will select the product over its other substitutes (Scheuerlein et al. 2012). 11. The master data is that data which remains unchanged over a long period of time after being stored. It contains the information that is always required in the same for. For example the personal attributes when stored in the system can be regarded as the master data. Organizational data is that data which also remains unchanged but may change from time to time basis. The example is the data related to the organization such as the profit and loss of the organization. Transactional data relates to the data collected on the basis of day to day transactionsfor example the data of daily sales of the business. 12. The four basic material types in an enterprise resource planning software are the product planning, manufacturing, manufacturing and inventory management (Scheuerlein et al. 2012). Reference List: Becker, J., Thome, I., Wei, B. and Winkelmann, A., 2015. Constructing a semantic business process modelling language for the banking sector-an evolutionary dyadic design science approach.Enterprise Modelling and Information Systems Architectures,5(1), pp.4-25. Gruhn, V., Laue, R., Khne, S. and Kern, H., 2015. A business process modelling tool with continuous validation support.Enterprise Modelling and Information Systems Architectures,4(2), pp.37-51. Heidari, F., Loucopoulos, P. and Brazier, F.M., 2013.Business process modelling for measuring quality.International Journal on Advances in Intelligent Systems, 6 (3-4), 2013. 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